Administration Assistant Volunteer

(Alzheimer Society of Muskoka)

Position ID: V-MUS0007
Last Modified: 12 Aug 2024
Last Full Update: 12 Aug 2024

Opportunity Details: Administration Assistant Volunteer

Contact Martha Coburn, Office Coordinator, Alzheimer Society of Muskoka; Phone: 705-645-5621 ext 200; Email: admin@alzheimermuskoka.ca
Duties

Purpose of Position: 

To lend support to the Alzheimer Society of Muskoka in areas of copying, filing, managing documentation, recording program information and reaching out to program participants through reminder calls for upcoming programs. 

Qualifications:

  • Enthusiastic about the Alzheimer Society of Muskoka
  • Working knowledge of Microsoft Word, Publisher, and Excel an asset.
  • Compassion, active listening and patience towards the population we serve
  • Respectful, knowledgeable and sensitive to the populations we serve
  • Sign oath of confidentiality
  • Police check
  • Dementia-friendly                                                                                                                                   
  • Be willing to complete sensitivity training
  • Ability to work independently and as part of a team
  • Professional presentation is a must

Roles and Responsibilities:

  • Answer the phone (ex. “good morning Alzheimer Society of Muskoka *YOUR NAME* speaking” and take messages or transfer to Voicemail if staff is not in or place on Park if another staff is to pick up)
  • Assist with program registration, including registration phone calls and list of participants 
  • Library calls for outstanding books
  • Assist with program outreach through phone calls
  • Shred and empty shredding machine
  • Clean anything that you see needs cleaning
  • Photocopying
  • Filing
  • Restocking brochure rack
  • Nesdatrak receipting and bank deposit preparation
  • Writing thank you cards

Orientation and Training: 

  • Initial orientation to the office 
  • On the job training provided
  • Additional training workshops are offered as needs and opportunities are identified 

Time: Varying schedule depending on need. 

Location: 1 – 239 Manitoba Street Bracebridge ON P1L 1S2

Commitment: On an as-needed basis. 

Benefits Benefits: 
• Sense of purpose in helping others 
• Formal and ongoing recognition
Clients Persons living with Alzheimer's disease or other dementias and their care partners.
Areas of Interest Community / Neighbourhood Volunteering ; Community Outreach ; Office Administration ; Program Coordination / Support ; Telephone Communication
Skills/Experience Accounting & Finance ; Communication & Interpersonal Skills ; Confidentiality ; Dependability & Trustworthiness ; General Computer Skills ; Listening Skills ; Patience ; Planning & Organizing ; Positive / Cheerful Demeanor ; Self-Motivated / Work Independently ; Team Work ; Writing & Editing
Commitment Length One Time / Special Event ; Short Term (3 months or less) ; Medium Term (4 months to 1 year) ; Long Term (More than 1 year) ; On an as-needed basis.
Interaction Level Solitary ; One-on-one ; Small Group
Accessibility Partially Accessible ; Wheelchair accessible automatic main entrance ; Dedicated accessible washroom with all features
Location 1 – 239 Manitoba Street Bracebridge ON P1L 1S2
Number of Positions Muskoka District: 8 individual(s) ; Parry Sound District: 2 individual(s) 
 
10 individual(s) needed in total.
Training Orientation ; Training is provided
Police Check Required

Agency Details: Alzheimer Society of Muskoka

Office Phone 705-645-5621 ; 1-800-605-2075, Toll Free for Muskoka and South Parry Sound only
Fax 705-645-4397
E-Mail admin@alzheimermuskoka.ca
Website www.alzheimermuskoka.ca/
Address & Map
1-239 Manitoba St
Bracebridge, ON
Canada P1L 1S2
Mailing Address 1-239 Manitoba St 
Bracebridge, ON 
Canada P1L 1S2